How To Keep Your Blog Organized In 2024: 10 Productivity Tips To Thrive As A Pro Blogger

Wondering how to stay organized as a blogger? I see it all the time in Facebook groups. The overwhelmed feeling when you’re starting and growing a blog! You need to know how to keep your blog organized and your blog business running smoothly, with productivity hacks and tips…

So that you’re achieving your goals without blogger burnout!

The truth is that blogging requires you to wear many hats, all at the same time.

This is what leads to the feeling of being overwhelmed.

Trust me. I’ve been there. Just starting this site was a crazy month of taking every moment I could (after part-time work, household duties and family time). I only managed to keep everything on track because I created a plan and stuck to a work-back schedule.

You may be in a similar situation as I am – a mom who’s balancing family, life, work and a side-hustle blog.

Your blog is something you work on part-time or even a quarter of the time in the evenings after the kids have gone to bed and your partner is passed out.

I’ll be honest – this is what ends up happening with my blogging activities. They’re usually done when everybody else is asleep.

How can you manage to keep it all going smoothly with everything else going on?

You may also be a full-time blogger with so many things to do as well!

The good news is that there are MANY seasoned bloggers who have done it before. I’ll share with you what organization tips for bloggers work for me and hopefully, these strategies and tips will work for you too!

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How To Keep Your Blog Organized… And Your Business As Well

Here’s the thing – it doesn’t matter if you’re a full-time or part-time blogger. Or somebody who is:

• Solely a blogger, perhaps just starting out, or actively growing it into a successful side hustle or full-time business.

• A business owner who is using blogging to grow your online presence and build awareness and interest in your services/products

Whatever your situation, there’s a common desire to succeed.

After all, why else are you doing all of this?

Productive Blogger – Productive Business Owner

The tips I’ll be sharing in just a moment are those that anybody who runs a blog or an online business with a blog can use.

Frankly, many of these tips are useful for anybody running a business, period.

I like to approach my blog as a business, so I try to make myself as organized as possible.

My time is limited, especially as this is a side hustle business, and I’ve got many other commitments, like family time.

Much of this is mindset: I focus on becoming a productive blogger. This starts with mindset but also includes 10 small shifts in activities and behaviours. They make a world of difference to my output.

Let’s jump right in and I hope you’ll find these organization tips for bloggers useful!

1. Write Down Your To-Do List And Schedule

This is one of the easiest ways to keep your blog organized, and your blog business running smoothly!

Creating a weekly to-do list can work wonders.

The trick is to create a list that has a few big priorities to tackle during the week and a list of small easy-to-achieve tasks for each day.

The latter you can do quickly with a positive impact on your blog and business growth.

Remember to include your regular weekly blogging activities!

What’s the best way to do all of this?

Whether it’s on paper (I use a planner), on your phone or on your desktop, write down the things you know you need to do!

Try to time block or day block your big priorities.

For example, I try to draft a blog post on Thursday or Friday. By Saturday or Sunday, I’m formatting and adding all the bells and whistles to it (pretty images, Pinterest images).

On Monday, I’m publishing it in the morning and promoting it on select Facebook groups, my social media channels (Twitter, Facebook page) and of course Pinterest!

I’m making sure Google is aware there’s a new post to index by submitting it to Google Search Console.

By Tuesday I’m still promoting it a bit, but by now I’m ready to start drafting a new post.

If you’re somebody who doesn’t like batching all your posts at the same time, this approach works very well.

Create a schedule and try to stick to it!

2. Use Your Phone For Research Notes

Did you know your phone is one of the best tools to keep your blog organized?

Chances are you’re probably using every spare moment to do a bit of research, get ideas and write down a few notes for upcoming blog posts.

Use your phone to your advantage.

I don’t know about you, but my phone is always nearby. It’s a curse but also a godsend.

When an idea strikes me, if I don’t have my trusty notepad by me, I always reach for my iPhone and write a brief note. It’s there when I need the information. No searching around for a sticky note that’s gone missing.

PRO TIP: Research when you have a few minutes to yourself, or when waiting to pick up your kid from school. Another good time is when you have a few minutes while they’re playing quietly. Take advantage whenever you can! Those minutes are great at giving you a headstart when you do have those few hours to create your awesome content.

| RELATED: Over 100+ Lifestyle Blog Post Topics To Get You Writing

3. Use The Google Docs App

Once again, look to a phone app to help you keep the momentum going. Google Docs is great for writing down a blog post idea, and then fleshing it out – on the go!

Since it syncs with what you get online on your desktop version, you can finish off the draft and edits using your computer.

Then transfer all of the text over to the WordPress editor and add images, make the final format changes, and optimize your post.

| RELATED: How To Write Great Blog Posts Every Single Time

4. Use Plugins That Help You Organize Affiliate Links

If you’re using affiliate marketing as a monetization strategy for your blog, you’re going to have many affiliate links.

Doing things manually is doable, but it’s also time-consuming.

Keep them organized by using a link management plugin such as Pretty Links (free) or Lasso Affiliate.

By cloaking your links, you not only save time by easily implementing the links in your content, but you also have a list of all of the ones you’re using.

| RELATED: Best Ways To Promote Your Affiliate Links For Free

5. Create Email Accounts Specifically For Your Affiliate Marketing Activities And Newsletters

One of my biggest time wasters is my email inbox!

By creating more than one email address for my blog business, I’ve saved myself hours spent going through emails and clearing out my inbox.

I have one email address for affiliate links and other business opportunities. The other is for email newsletters and signing up for bundles.

This is in addition to my formal contact email for legitimate inquiries coming from my Contact page form.

I hate clutter! I especially hate clutter in my inbox.

Newsletters are AWESOME sources of information. Mine are great too… so make sure you’re getting them (freebie opt-in coming up below!).

However, they’re not so great when they’re in my inbox and I haven’t opened them. I hate having unopened emails in my inbox.

Declutter and separate the types of emails you get regularly and you’ll find things much easier.

So if you’re wondering how to organize a blog and your online business, consider the time wasted with your overly cluttered inbox.

Streamline and organize this part of your blog and business, and you’ll have less stress.

PRO TIP: Some say to just have emails forwarded directly into folders, but that’s not the point. Seeing a number of unopened emails in an inbox can cause enough anxiety. This is why it’s best to keep it all separate.

6. Track Your Income And Expenses Monthly

Another way you can keep your blog organized is to track your income and expenses on a monthly basis.

I recommend choosing one day a month to do administrative tasks such as inputting information in your finance tracker.

I like to use Freshbooks for my finances, but you can also keep track fairly easily with Google Sheets.

By doing this monthly, you’re not scrambling last minute at the end of the year for tax season.

| RELATED: Productivity Tips For Starting And Growing Your Online Business

7. Create Your A Database Of Contacts

Why would you want to create a database of contacts?

Because you never know when you need to reach out to a fellow blogger or a business contact.

And instead of spending time searching through your emails or trying to find a contact on social media, you’ll have their information at your fingertips.

Recommended Tools: Google Sheets (basic solution) or better yet, the free data management tool – Airtable. No need for expensive CRM tools!

8. Create An Editorial Calendar

Do you have blog post ideas written in many different spots, making you feel like things are chaotic? Keep your blog organized by creating a tracking system for your blog posts – published, currently being written, and to be written.

That’s what I did with my editorial calendar.

Whenever I get an idea for a blog post, I immediately open my ”Blog Post Editorial Plan” that I created on Airtable and add it.

I also include things like the category, tags, ideas for interlinks, external links, the free lead magnet I’ll include, and columns for content promotion once it’s published.

Doing something like this helps keep your blog organized. And you create fresh content on a regular basis.

No issues with writer’s block!

| RELATED: How To Always Find Blog Post Ideas And Banish Writer’s Block

9. Use Schedulers For Social Media/Pinterest Posts

Keep your blog organized and your blogging and personal life balanced! Shave off hours wasted manually pinning and posting content to Pinterest and social media.

Many fantastic scheduling tools automate content posting including:

• Tailwind – for Pinterest and Instagram
• Later – for a number of social media and Pinterest
• Pinterest – built-in scheduler
• Facebook – built-in scheduler (Meta Business)

Many of the top bloggers rely on batching content development and batch scheduling.

For example, I take one day a month to schedule as many posts for my Facebook group daily activities.

This way I save myself time in the mornings from manually posting to the Facebook group. Instead, I can spend time answering emails or drafting my next blog post.

PRO TIP: Leverage Canva templates for content creation. Get my 10 Free Pinterest pin templates so that you can save time as well!

10. Use Checklists To Keep Organized

Keep your blog organized with this one extremely beneficial tip: use checklists if you’re process involves many steps.

No matter your level of blogging expertise, you can benefit from lists and checklists.

How many times have you published a post, started to promote it, and then stepped away to handle something else?

A couple of days go by and you don’t remember what you did. Did you post it to Pinterest? Did you share it in a few Facebook groups?

Even before you hit publish, have you remembered to include everything? For example, did you add a disclosure for your affiliate links?

You can use checklists for:

• Writing and publishing blog content
• Content creation for promotion purposes
• Daily and weekly ”must do” activities to keep your blog running
• Running special programs (for example, sales promotions)

Checklists are a blogger’s best friend!

Best Tools For Organizing Your Blog Business

Before we wrap this post on how to keep a blog organized, I’m sharing with you my favourite business and blog tools that can help you be an organized blogger.

Check them out for yourself and see if they help you.

• Airtable – free online/app tool for project management, checklist, editorial calendars etc,
• Google Docs – to take notes and draft blog content
• Google Sheets – to create contact lists, to-do lists, and record finances
• Checklists – including a blogging checklist
• Daytimer or planner (check out MomAgenda for awesome planners for moms and others alike)

| RELATED: How To Be Productive When Starting An Online Business

Business And Blog Organization Tips For Quicker Success

There are many more tips and tricks for getting organized. However, this blend of processes and blog and business tools can really help you save time, and be more productive.

The ways to keep your blog organized include:

1. Write down your to-do list and schedule
2. Use your phone for research notes
3. Use the Google Docs app to write down notes and draft blog posts
4. Use plugins to organize your affiliate links
5. Create extra email accounts for your affiliate emails and newsletters
6. Track your income and expenses each month
7. Create a database of contacts
8. Create an editorial calendar
9. Use schedulers for your social content and Pinterest pins
10. Use checklists to keep organized

By creating processes and using productivity tools, you can reduce your stress and avoid blogger burnout!

Use what works for you!

Learn about working from home tips that will help you get your work done.

One last tip I can share on getting organized to run your blog – try to wake up before 9 a.m. You can get so much done and be super productive early in the morning.

QUESTION: What kind of organization tips and tricks for bloggers do you use? How do you keep your blog or business organized?

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